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Travel Reimbursements

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Pre-Travel Reimbursement

If you have incurred travel expenses more than 30 days prior to your trip, then you may submit a Pre-Travel Advance request. Common uses include early bird registration payment, pre-paid airfare, and hotel deposits.

Steps

  1. Complete the Pre-Travel Advance Form.
  2. Attach your original receipt.
  3. Submit the packet to your account manager.
  4. Be prepared to reference this transaction on your Post-Travel Reimbursement.
Help filling out the pre-travel advance form

Help filling out the pre-travel advance form

 

Click the image to enlarge.

Post-Travel Reimbursement

After your trip, you should submit a report that includes all expenses related to your trip including pre-trip payments, airfare purchased with the CTS card, Corporate Card pre-payments, unreconciled Corporate Card payments, airfare and lodging that were paid for by a third party, airfare and lodging that you received gratis, and all expenses for which you are seeking reimbursement.

Steps

  1. Complete the Travel Reimbursement Form.
  2. Attach your original receipts (confirmations are not receipts).
  3. Attach an agenda for the trip.
  4. Submit the packet to your account manager.
  5. When the Shared Service Center says your report is ready to be submitted, log in to MyTravel, review the report, and submit it.
Post-travel

Help filling out the post-travel form

 

Click the image to enlarge.

Notes:

Employees need only enter their name under Traveler Information. We already have your contact information.

Original itemized receipts are required for: Airfare, Hotel, Registration, Taxi/Shuttle, Rental Car, Gas, anything over $75, and anything not classified as a standard travel expense (e.g. a poster).

An agenda for a trip to a conference can easily be a copy of the conference schedule.